• June 18 Regular Meeting

    OXFORD AREA SCHOOL DISTRICT
    Oxford, Pennsylvania
    BOARD OF DIRECTORS
    Regular Meeting Agenda
    Administration Building
    June 18, 2019
    7:00 p.m.


    1. OPENING ITEMS

    A. Call to Order
    B. Pledge of Allegiance
    C. Roll Call

    Kristen E. Dean

    Stephen R. Gaspar

    Gary E. Olson

    Eric W. Owens

    Mark V. Patterson, Vice President

    Howard S. Robinson

    Robert F. Tenga, Treasurer

    Joseph E. Tighe, President

    Jenifer A. Warren

    David A. Woods, Superintendent
    Brian P. Cooney, Board Secretary/Business Administrator

    2. RECURRING ACTIONS

    A. Approval of Agenda - Mr. Tighe

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves the June 18, 2019 agenda as presented.

    Motion____________________________Second______________________________
    Discussion___________________________________________Aye_____Nay______

    1. Public Comment Concerning Items on the Agenda

    B. Approval of Minutes - Mr. Tighe

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves the minutes of the May 14, 2019 Work Session and the May 28, 2019 Regular Meeting as presented.

    Motion____________________________Second______________________________
    Discussion___________________________________________Aye_____Nay______

    C. Superintendent’s Report - Mr. Woods

    1. Recognition of Visitors
    2. Dr. Margaret Billings-Jones, Assistant Superintendent

    D. Financial Reports - Mr. Tenga

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves the following financial reports:

    1. General Fund

    a. Treasurer’s Report
    b. Revenue Report
    c. Expenditure Report

    2. Cafeteria Fund Treasurer’s Report

    3. Capital Projects Fund Treasurer’s Report

    Motion____________________________Second______________________________
    Discussion___________________________________________Aye_____Nay______

    E. Student Activity and Athletic Officials Accounts - Mr. Tenga

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves the student activities and athletic officials accounts:

    1. Penn’s Grove School
    2. Oxford Area High School
    3. Athletic Officials Account

    Motion____________________________Second______________________________
    Discussion___________________________________________Aye_____Nay______

    F. Payment of Bills - Mr. Tenga

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves payment of the following bills:

    June 2019

    1. General Fund $ 1,206,811.55
    2. Cafeteria Fund $ 81,708.45
    3. Capital Projects Fund $ 288,825.32
    4. Payroll Distribution $ 1,772,235.91

    Motion____________________________Second______________________________
    Discussion___________________________________________Aye_____Nay______

    3. REPORTS

    A. Report of Intermediate Unit and Technical College High School Representative - Mr. Robinson

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby accepts the report from Mr. Robinson, Intermediate Unit and Technical College High School Representative.

    Motion____________________________Second______________________________
    Discussion___________________________________________Aye_____Nay______

    B. Report of Chester County School Boards Legislative Council Representative - Dr. Owens

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby accepts the report from Eric W. Owens, Chester County School Boards Legislative Council Representative.

    Motion____________________________Second______________________________
    Discussion___________________________________________Aye_____Nay______

    C. Report of Liaison with Oxford Parent-Teacher Organization - Mr. Tighe

    D. Report of Athletics & Student Activities Committee - Mr. Gaspar

    E. Report of Facilities Committee - Mr. Gaspar

    F. Report of Finance and Budget Committee - Mr. Tenga

    G. Report of Technology Committee - Mr. Olson

    H. Report of Policy Committee - Mrs. Warren

    I. Report of Board In-Service/Board Goals - Mr. Tighe

    J. Student Representative’s Report - Lauren Watkins

    K. Report of School Programs - Mr. Woods

    4. OLD BUSINESS

    5. NEW BUSINESS

    A. Recognition of Persons who Requested to be Placed on the Agenda - Mr. Tighe

    B. Personnel Mr. Woods

    1. Professional

    Motion____________________________Second______________________________
    Discussion___________________________________________Aye_____Nay______

    2. Non-Professional

    Motion____________________________Second______________________________
    Discussion___________________________________________Aye_____Nay______

    3. Supplementals

    Motion____________________________Second______________________________
    Discussion___________________________________________Aye_____Nay______

    4. Volunteers
    Motion____________________________Second______________________________
    Discussion___________________________________________Aye_____Nay______

    C. Recognition of Service – Professional Staff - Mr. Tighe

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby adopts the following resolution in honor of Karen Andress (25 years/9 months), Holly Burt (17 years/10 months), Jean Coldiron (5 years/4 months), Anne Marie DeAngelis (19 years/10 months), Julia Farber (26 years/10 months), Kimberly McCardell (32 years/9 months), Margaret McGinnis (19 years/10 months), David Sample (23 years/10 months), Lynne Stroud (24 years/9 months), Kathleen Wagoner (35 years/9 months);

    WHEREAS, the above listed have served the Oxford Area School District as elementary and secondary teachers within their employment in the Oxford Area School District; and

    WHEREAS, their excellent skills and competencies in working with children in the field of education have come to be highly respected by those who know them; and

    WHEREAS, their strong moral character and high ethical standards demonstrated in the field of education carry strong respect within the profession; and

    THEREFORE, BE IT RESOLVED, That the Oxford Area Board of School Directors hereby officially recognizes and honors these distinguished persons.

    D. Recognition of Service – Service and Support Employees - Mr. Tighe

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby officially adopts the following resolution in honor of Kay Barker (18 years/9 months), Steven Tyre (19 years/9 months); and

    WHEREAS, the above listed have served the Oxford Area School District as service and support employees within their employment in the Oxford Area School District; and

    WHEREAS, their excellent skills and competencies in working as service and support employees have come to be highly respected by those who know them; and

    WHEREAS, their patience, loyalty and empathy toward their coworkers reflects a model for all to emulate; and

    THEREFORE, BE IT RESOLVED, That the Oxford Area Board of School Directors hereby officially recognizes and honors these distinguished persons.

    E. Superintendent Salary - Mr. Tighe

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby sets the annual salary of David A. Woods at $191,253.00, effective July 1, 2019 in accordance with the Superintendent’s contract dated July 1, 2016.

    Motion____________________________Second______________________________
    Discussion___________________________________________Aye_____Nay______

    F. Collective Bargaining Agreement – Service and Support - Mr. Tighe

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves the collective bargaining agreement between the Oxford Area School District Board of School Directors and the Teamsters Local Union No. 384, for the Oxford Area School District Service and Support Staff, for the period from July 1, 2019 through June 30, 2022, pending approval of the solicitor.

    Motion____________________________Second______________________________
    Discussion___________________________________________Aye_____Nay______

    G. Professional Salaries - Mr. Tighe

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves salaries for the professional personnel bargaining unit members for the 2019-2020 school year as per attached list.
    Motion____________________________Second______________________________
    Discussion___________________________________________Aye_____Nay______

    H. Salaries - Mr. Tighe

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves salaries for the following personnel (as per attached list):

    Maintenance/Custodial, Teamsters, Food Service Personnel, Act 93 Employees, District Management Team, Athletic Trainer and Confidential Secretaries for the 2019-2020 school year.

    Motion____________________________Second______________________________
    Discussion___________________________________________Aye_____Nay______

    I. Certification of Seniors - Mr. Tighe

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby accepts the Oxford Area High School Principal’s certification that the seniors named on the attached list have completed their requirements and are entitled to the Oxford Area High School Diploma.

    Motion____________________________Second______________________________
    Discussion___________________________________________Aye_____Nay______

    J. Tax Collector Determination - Mr. Tighe

    WHEREAS, 72 P.S. 5511.34, provides that, for the collection of School District taxes, the compensation of the Elected Tax Collector shall be determined by the Board of School Directors; and

    WHEREAS, the West Nottingham Township is located within the geographical
    boundaries of the Oxford Area School District (“School District”); and

    WHEREAS, Hannah Rush is the duly elected tax collector in West Nottingham Township; and

    WHEREAS, The School District received a request from Hannah Rush to collect the School District Real Estate Taxes for those properties located in West Nottingham Township; and

    WHEREAS, 72 P.S. § 5511.36a, provides that when any taxing district or taxing authorities propose to either raise or reduce the compensation or salary for the office of an elected tax collector, such action shall be by ordinance or resolution, finally passed or adopted prior to the fifteenth day of February of the year of the municipal election; and

    WHEREAS, the School District did not receive the request from Hannah Rush until March 28, 2019; and

    WHEREAS, the Oxford Area School District has reviewed the request of Hannah Rush, Tax Collector for West Nottingham Township Real Estate Taxes; and

    NOW THEREFORE, IT IS HEREBY RESOLVED, by the Board of School Directors, as follows:

    1. Per-Bill Compensation Rate. The School District will pay compensation to Hannah Rush, Tax Collector for West Nottingham Township Real Estate Taxes at the rate of $______ per tax bill mailed and an additional $______ per tax bill collected – for each tax bill with respect to which the tax collector has collected and paid over the full amount of tax owed for the real estate parcel, performed all required duties, and made all required reports to the school district. This compensation rate applies to tax bills issued on or after July 1, 2019. This payment per tax bill applies to tax bills paid in one lump sum. If the taxpayer makes installment payments, the school district will pay compensation under paragraph 2 below.

    2. Installment Payment Compensation. If the taxpayer makes installment payments pursuant to the school district real estate tax installment payment plan, the compensation will be $________ per tax bill mailed and an additional $______ per installment collected – for each tax bill and installment with respect to which the tax collector has collected and paid over, performed all required duties, and made all required reports to the school district. This compensation rate applies to tax bills issued on or after 

    3. Tax Collector Option to Deputize. Hannah Rush, Tax Collector for West Nottingham Township Real Estate Taxes has the option of deputizing the school district to collect school taxes, thereby allowing direct collection by the school district. If Hannah Rush, Tax Collector for West Nottingham Township Real Estate Taxes, the tax collector will have no responsibility or liability with respect to school taxes, the payment to the tax collector for deputizing the District will be $________ per year. The deputization by a collector shall be on a form provided by the school district and must be signed and delivered to the school district by ___________________, 2019.

    4. Rules and Procedures. The following rules and procedures shall apply to all tax collectors:

    a. The tax collector must pay over to the school district all school real estate taxes collected in a timely manner. Procedures for turn-over of tax payments are delineated in the District Tax Manual.
    b. The tax collector and any deputy shall comply with all other requirements, procedures, and policies established by the school district for collection of school taxes, as now in effect or in the future established by the school district.
    c. If there is no elected tax collector in a particular municipality and the municipality appoints a person to fill the vacancy and serve as tax collector, the compensation and other provisions set forth in this Resolution and in any other policies for elected tax collectors shall apply to such appointed tax collector.

    5. Further Actions. The school district business office is authorized and directed to take all actions necessary or appropriate to implement this Resolution.
    June 18, 2019 Page 8

    6. Severability. The provisions of this Resolution are severable and, if any section, clause, sentence, part or provision is determined to be illegal, invalid or unconstitutional, such determination will not affect or impair any of the remaining sections, clauses, sentences, parts or provisions of this Resolution. It is declared to be the intent of this school district that this Resolution would have been adopted even if any such illegal, invalid or unconstitutional section, clause, sentence, part or provision had not been included.

    Motion____________________________Second______________________________
    Discussion___________________________________________Aye_____Nay______

    K. Consent Agenda - Mr. Tighe

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves the following consent agenda items:

    1. Juvenile Probation Agreement
     Renewal of the Chester County Juvenile Probation Department agreement for the 2019-2020 school year as per the attached.

    2. Appointment of Treasurer
     The appointment of Robert Tenga as School Board Treasurer effective July 1, 2019 through June 30, 2020.

    3. Appointment of Chester County School Board Legislative Council Representative
     The appointment of Eric Owens as the Chester County School Boards Legislative Council Representative effective July 1, 2019 through June 30, 2020.

    4. Appointment of Solicitor
     The appointment of Rinaldi and Poveromo, P.C., as the school district’s solicitor, effective July 1, 2019 through June 30, 2020, at a rate of $145 per hour for attorneys and $35 per hour for paraprofessionals.

    5. Payment of July Bills
     Designates Brian P. Cooney, to approve payment of the July bills in the absence of the Regular Meeting of the Board of School Directors.

    6. Tuition Rates
     Approval of the 2019-2020 annual tuition charges for non-resident students as per attached.
    June 18, 2019 Page 9

    7. Fees for Tax Collection Services
    Memorandum Bills $50
    Duplicate Tax Bills $50
    Tax Certification $50
    Providing Tax Information $50
    (i.e., writing tax amounts on lists)

    8. Curriculum Materials and Supplies
     Approval to sell and/or repurpose all outdated curriculum materials, supplies and equipment.

    9. Ratification of Bids 2019-2020

    1. Copy Paper
    Office Basics $ 36,880.92
    W. B. Mason Company 4,489.65
    Lindenmeyer Monroe 956.80
    Total Purchase $ 42,327.37

    2. Lamination and Binder Combs
    Acco Brands USA, LLC d/b/a GBC $ 1,053.22
    Total Purchase $ 1,053.22

    10. Contracts
    1. Contract renewal with Tozour Trane for a preventative maintenance agreement for the chillers at Jordan Bank, Elk Ridge and Nottingham Schools, beginning July 1, 2019 through June 30, 2022, in the amount of $17,985.00 for the 2019-2020 school year.
    2. Contract renewal with Tozour Trane for full labor agreement for the chillers at Penn’s Grove Middle School, beginning July 1, 2019 through June 30, 2022, in the amount of $27,069.00 for the 2019-2020 school year.
    3. Contract renewal with Tozour Trane for full labor agreement for the chillers at the Oxford Area High School, beginning July 1, 2019 through June 30, 2022, in the amount of $86,818.00 for the 2019-2020 school year.

    Motion____________________________Second______________________________
    Discussion___________________________________________Aye_____Nay______

    L. Business Administrator Contract - Mr. Tighe

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves the contract of Brian P. Cooney, Business Administrator, for a term of four (4) years and eleven (11) months, commencing August 1, 2019 through June 30, 2024 as per attached.

    Motion____________________________Second______________________________
    Discussion___________________________________________Aye_____Nay______

    M. Hiring of Personnel - Mr. Tighe

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves David A. Woods, to fill vacancies in personnel between this June Regular Meeting of the Board of School Directors and the August 20, 2019 Regular Meeting of the Board of School Directors.

    Motion____________________________Second______________________________
    Discussion___________________________________________Aye_____Nay______

    N. Cafeteria Fund Budget and Pricing - Mr. Tighe

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby adopts the 2019-2020 Cafeteria Fund Budget and Pricing as per attached.

    Motion____________________________Second______________________________
    Discussion___________________________________________Aye_____Nay______

    O. ASTI Plan - Mr. Tighe

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves the following:
    1. ASTI Plan – Oxford Area High School
    2. ASTI Plan – Penn’s Grove Middle School

    Motion____________________________Second______________________________
    Discussion___________________________________________Aye_____Nay______

    P. Curriculum and Instruction - Mr. Tighe

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves the adoption of materials and textbooks in support of the AP US Government and Politics curriculum.

    Motion____________________________Second______________________________
    Discussion___________________________________________Aye_____Nay______

    Q. Parcel Refund - Mr. Tighe

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves the requested refund for parcel #5708 00140600 as per the attached.

    Motion____________________________Second______________________________
    Discussion___________________________________________Aye_____Nay______

    R. Contract Award - Mr. Tighe

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby designates Brian P. Cooney, to award a bids in the absence of the July Regular Meeting of the Board of School Directors for the following:
    a. Paving & Curbing to the lowest qualified bidder.
    b. Ceiling tiles to the lowest qualified bidder.

    Motion____________________________Second______________________________
    Discussion___________________________________________Aye_____Nay______

    S. Policy Re-adoption - Mr. Woods

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves the re-adoption of the following policies:

    Article 3 – (Series 3000)
    Policy # 3100 – Bank Accounts
    Policy # 3200 – Investments
    Policy # 3210 – Local Taxpayer Bill of Rights
    Policy # 3220 – Taxes Discount and Penalty
    Policy # 3240 – Fund Balance
    Policy # 3260 – Purchasing Procedures Sales Tax
    Policy # 3270 – Student Activity Accounts
    Policy # 3290 – Financial Obligations, Lost or Damaged Materials
    Policy # 3300 – Purchases Subject to Bidding
    Policy # 3310 – Federal Programs Procurement Policy
    Policy # 3330 – Reimbursement: Use of Personal Vehicle
    Policy # 3400 – Contracted Services
    Policy # 3500 – Employee Liability Insurance
    Policy # 3600 – Transportation, Student Transportation
    Policy # 3700 – Food Service, Free or Reduced Price Meals
    Policy # 3710 – Food Service: Cafeteria Meal Charges and Collection of Debt
    Policy # 3800 – Capital Asset Policy
    Policy # 3900 – Integrated Pest Management
    Policy # 3960 – Service Animals in Schools

    Motion____________________________Second______________________________
    Discussion___________________________________________Aye_____Nay______

    T. Policy Revision – 1st Reading

    Article 5 – (Series 5000)
    Policy # 5620 – District Wide Wellness

    Discussion___________________________________________Aye_____Nay______

    6. CLOSING ITEMS

    A. Correspondence Mr. Cooney
    To: Oxford Area School District
    From: Media Mennonite Church
    Topic: Thank You

    B. Calendar Mr. Tighe

    Tuesday, August 13, 2019 Policy Committee, 6 p.m., Administration Building
    Tuesday, August 13, 2019 Facilities and Safety Committee, 6:30 p.m., Administration Building
    Tuesday, August 13, 2019 Athletics & Student Activities Committee, 6:45 p.m., Administration Building
    Tuesday, August 13, 2019, Work Session, 7 p.m., Administration Building
    Tuesday, August 20, 2019, Regular Meeting, 7 p.m., Administration Building
    Tuesday, September 10, 2019 Policy Committee, 6 p.m., Administration Building
    Tuesday, September 10, 2019 Facilities and Safety Committee, 6:30 p.m., Administration Building
    Tuesday, September 10, 2019 Athletics & Student Activities Committee, 6:45 p.m., Administration Building
    Tuesday, September 10, 2019, Work Session, 7 p.m., Administration Building
    Tuesday, September 17, 2019, Regular Meeting, 7 p.m., Administration Building

    C. Announcement of Executive Session - Mr. Tighe
    Date: June 11, 2019
    Topic: Personnel, Act 44 Report

    D. Follow-up to Community Questions/Concerns - Mr. Cooney

    E. Adjournment - Mr. Tighe

    On motion by _________________seconded by_____________, the regular meeting of the Oxford Area Board of School Directors adjourned at_______ p.m. by a unanimous vote.

    All or a portion of this meeting may be video recorded for the purpose of public broadcast.

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