• August 20 Agenda

     OXFORD AREA SCHOOL DISTRICT

    Oxford, Pennsylvania

    BOARD OF DIRECTORS

    Regular Meeting Agenda

    Administration Building

    August 20, 2019

    7:00 p.m.

    1. OPENING ITEMS

    A. Call to Order

    B. Pledge of Allegiance

    C. Roll Call

    Kristen E. Dean

    Stephen R. Gaspar

    Gary E. Olson

    Eric W. Owens

    Mark V. Patterson, Vice President

    Howard S. Robinson

    Robert F. Tenga, Treasurer

    Joseph E. Tighe, President

    Jenifer A. Warren

    David A. Woods, Superintendent

    Brian P. Cooney, Board Secretary/Business Administrator

    2. RECURRING ACTIONS

    A. Approval of Agenda - Mr. Tighe

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves the August 20, 2019 agenda as presented.

    Motion____________________________Second______________________________

    Discussion___________________________________________Aye_____Nay______

    1. Public Comment Concerning Items on the Agenda

    B. Approval of Minutes - Mr. Tighe

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves the minutes of the June 11, 2019 Work Session and the June 18, 2019 Regular Meeting as presented.

    Motion____________________________Second______________________________

    Discussion___________________________________________Aye_____Nay______  

    C. Superintendent’s Report - Mr. Woods

    1. The PFM Group

    2. Dr. Margaret Billings-Jones, Assistant Superintendent

    3. Recognition of Visitors

    D. Financial Reports - Mr. Tenga

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves the following financial reports:

    1. General Fund

    a. Treasurer’s Report

    b. Revenue Report

    c. Expenditure Report

    2. Cafeteria Fund Treasurer’s Report

    3. Capital Projects Fund Treasurer’s Report

    Motion____________________________Second______________________________

    Discussion___________________________________________Aye_____Nay______

    E. Student Activity and Athletic Officials Accounts - Mr. Tenga

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves the student activities and athletic officials accounts:

    1. Penn’s Grove School

    2. Oxford Area High School

    3. Athletic Officials Account

    Motion____________________________Second______________________________

    Discussion___________________________________________Aye_____Nay______

    F. Payment of Bills - Mr. Tenga

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves payment of the following bills:

    July & August 2019

    1. General Fund $5,875,968.62

    2. Cafeteria Fund $26,464.50

    3. Capital Projects Fund $714,176.95

    4. Payroll Distribution $427,215.02

    Motion____________________________Second______________________________

    Discussion___________________________________________Aye_____Nay______

    3. REPORTS

    A. Report of Intermediate Unit and Technical College High School Representative - Mr. Robinson

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby accepts the report from Mr. Robinson, Intermediate Unit and Technical College High School Representative.

    Motion____________________________Second______________________________

    Discussion___________________________________________Aye_____Nay______

    B. Report of Chester County School Boards Legislative Council Representative - Dr. Owens

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby accepts the report from Eric W. Owens, Chester County School Boards Legislative Council Representative.

    Motion____________________________Second______________________________

    Discussion___________________________________________Aye_____Nay______

    C. Report of Liaison with Oxford Parent-Teacher Organization - Mr. Tighe

    D. Report of Athletics & Student Activities Committee - Mr. Gaspar

    E. Report of Facilities Committee - Mr. Gaspar

    F. Report of Finance and Budget Committee - Mr. Tenga

    G. Report of Technology Committee - Mr. Olson

    H. Report of Policy Committee - Mrs. Warren

    I. Report of Board In-Service/Board Goals - Mr. Tighe

    J. Student Representative’s Report - Elena Roe

    K. Report of School Programs - Mr. Woods

    4. OLD BUSINESS

    5. NEW BUSINESS

    A. Recognition of Persons who Requested to be Placed on the Agenda - Mr. Tighe

    B. Personnel - Mr. Woods

    1. Professional

    Motion____________________________Second______________________________

    Discussion___________________________________________Aye_____Nay______

    2. Non-Professional

    Motion____________________________Second______________________________

    Discussion___________________________________________Aye_____Nay______

    3. Volunteers

    Motion____________________________Second______________________________

    Discussion___________________________________________Aye_____Nay______

    C. Settlement Agreement - Mr. Tighe

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves the attached settlement agreement between the Oxford Area School District and George Hildebran.

    Motion____________________________Second______________________________

    Discussion___________________________________________Aye_____Nay______

    D. Memorandum of Understanding

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves the Memorandum of Understanding between the Oxford Area School District and the Oxford Area Education Association as per attached.

    Motion____________________________Second______________________________

    Discussion___________________________________________Aye_____Nay______

    E. Consent Agenda - Mr. Tighe

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves the following consent agenda items:

    1. Course Supplemental Technology (APP)

    Temporary approval of the Course Supplemental Technology (APP) as per attached list.

     

    2. Section 1302 Students

    Students named on the attached list to be considered a resident of the school district for the 2019-2020 school year in accordance with Section 1302 of the Public School Code.

    3. Student Handbooks

    2019-2020 Student Handbooks for Oxford Area High School, Penn’s Grove and the K-6 Elementary Schools as per attached.

    4. Transportation Contract

    Linville Hill Mennonite School for non-public transportation cost during the 2019-2020 school year at a rate of $50 per day.

    5. Athletic Event Admission Prices

    Price of admission to athletic events for the 2019-2020 school year as follows:

    Student Admission $3

    Adult Admission $5

    Student Season Pass $25

    Adult Season Pass $35

    Family Season Pass $60

    6. Athletic Event Worker Rate of Pay

    Ticket Sellers All Sports $38

    Ticket Takers All Sports $38

    Timer All Sports $38

    Spectator Supervisor All Sports $38

    Chain Gang (Penn’s Grove) Football $38

    Chain Gang (High School) Football $38

    Announcer Football $38

    Scorer Basketball/Wrestling $38

    Judge Cross Country $38

    Judge Track & Field $38

    7. E-Rate Consulting Services

    Proposal from KSL Group for administration of the E-Rate Year 2020-2021 program as per the attached contract.

    8. Student Accident Insurance

    Voluntary student accident insurance with United States Fire Insurance Company as per attached.

    9. Removal of Uncollectable Tax Liens

    Removal of uncollectable tax liens from the system of the Chester County Tax Claim Bureau.

     

    10. Parent Settlement Agreement

    Approval of the attached settlement agreement for Student ID #

    xxxxxx1313.

    11. Brandywine Virtual Academy

    Contract agreement with the Chester County Intermediate Unit for Brandywine Virtual Academy (BVA) services for the 2019-2020 school year.

    Motion____________________________Second______________________________

    Discussion___________________________________________Aye_____Nay______

    F. Vacancies - Mr. Tighe

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves Mr. David A. Woods, Superintendent, to fill any vacancies until the September board meeting when positions may be approved retroactive to the employee start date.

    Motion____________________________Second______________________________

    Discussion___________________________________________Aye_____Nay______

    G. Policy Revision – 1st Reading - Mr. Woods

    Article 4 - (Series 4000)

    Policy # 4000 – Employment of District Staff

    Policy # 4225 – Non-Professional Evaluation

    Policy # 4545 – Military Leave

    Policy # 4630 – Whistleblower Policy

    Discussion___________________________________________Aye_____Nay______

    H. Policy Revision – 2nd Reading - Mr. Woods

    Article 5 – (Series 5000)

    Policy #5620 – District Wide Wellness

    Discussion___________________________________________Aye_____Nay______

    I. Policy Readoption - Mr. Woods

    BE IT RESOLVED, That the Oxford Area Board of School Directors hereby readopts the following policies:

    Policy # 4010 – Employment of Administrators

    Policy # 4020 – Personnel Files

    Policy # 4030 – Resignation Policy

    Policy # 4100 – Appointment and Transfer

    Policy # 4110 – Assignment and Transfer: Request for Transfer

    Policy # 4120 – Assignment and Transfer: Notification of Vacancies

    Policy # 4130 – Identification Cards August 20, 2019 Page 7

    Policy # 4200 – Teacher Arrival and Departure Time

    Policy # 4210 – Responsibility of Staff for Student Welfare

    Policy # 4215 – Child/Student Abuse

    Policy # 4220 – Teacher Evaluation: Professional Teaching Staff

    Policy # 4300 – Drug-Free Workplace

    Policy # 4310 – Outside Activities

    Policy # 4325 – Nepotism

    Policy # 4330 – Code of Professional Practice and Conduct for Educators

    Policy # 4360 – Universal Precautions

    Policy # 4370 – Administering Naloxone

    Policy # 4400 – Substitute Teachers

    Policy # 4410 – Volunteers

    Policy # 4415 – School Police

    Policy # 4420 – Student Teachers

    Policy # 4430 – Supplemental Contracts

    Policy # 4450 – New Employee Salary Determination

    Policy # 4455 – Movement on the Salary Scale

    Policy # 4460 – Professional Education Plan

    Policy # 4470 – Continuing Education/Professional Growth Guidelines

    Policy # 4500 – Absence: Illness

    Policy # 4505 – Leaves of Absence

    Policy # 4510 – Jury Duty

    Policy # 4520 – Professional Leaves of Absence

    Policy # 4530 – Parental Leave

    Policy # 4540 – Family & Medical Leave

    Policy # 4550 – Absences, Alternative Sick Leave

    Policy # 4600 – Unlawful Harassment

    Policy # 4610 – Nondiscrimination in Employment/Contract Policies

    Policy # 4620 – Disciplinary Action

    Policy # 4720 – Tuberculin skin Testing

    Motion____________________________Second______________________________

    Discussion___________________________________________Aye_____Nay______

    A copy of the policies listed is available in the Administration Buildings, 125 Bell Tower Lane, Oxford PA, for examination and comment. The policies can be viewed on the website at www.oxfordasd.org. The public is encouraged to stop in and read these policies or visit our website.

    6. CLOSING ITEMS

    A. Correspondence - Mr. Cooney

    To:

    From:

    Topic:

    B. Calendar - Mr. Tighe

    Tuesday, September 10, 2019 Policy Committee, 6 p.m., Administration Building

    Tuesday, September 10, 2019 Facilities and Safety Committee, 6:30 p.m., Administration Building

    Tuesday, September 10, 2019 Athletics & Student Activities Committee, 6:45 p.m., Administration Building

    Tuesday, September 10, 2019, Work Session, 7 p.m., Administration Building

    Tuesday, September 17, 2019, Regular Meeting, 7 p.m., Administration Building

     

    C. Announcement of Executive Session - Mr. Tighe

    Date:

    Topic:

    D. Follow-up to Community Questions/Concerns - Mr. Cooney

    E. Adjournment - Mr. Tighe

    On motion by _________________seconded by_____________, the regular meeting of the Oxford Area Board of School Directors adjourned at_______ p.m. by a unanimous vote.

    All or a portion of this meeting may be video recorded for the purpose of public broadcast.

     

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