Agendas and Minutes / May 17, 2022 Regular Meeting Agenda

OXFORD AREA SCHOOL DISTRICT

Oxford, Pennsylvania
BOARD OF DIRECTORS

Regular Meeting

Agenda May 17, 2022
7:00 p.m.
Administration Buildling

1. OPENING ITEMS

A. Call to Order

B. Pledge of Allegiance

C. Roll Call

Michael P. Blessington Kristen E. Dean
Jennifer M. Harrison Jennifer L. Kehs
William C. Kloss Mark V. Patterson, Vice-President
Howard S. Robinson Robert F. Tenga, Treasurer Joseph E. Tighe, President

David A Woods, Superintendent
Brian P. Cooney, Board Secretary/Business Administrator

2. RECURRING ACTIONS

A. Approval of Agenda Mr. Tighe

BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves the May 17, 2022
agenda, as presented.

Motion Second Discussion Aye Nay

1. Public Comment Concerning Items on the Agenda

B. Approval of Minutes Mr. Tighe

BE IT RESOLVED, That the Oxford Area Board of School Directors
hereby approves the minutes of the April 12, 2022, Work Session and the April 19, 2022, Regular Meeting as presented.

Motion Second Discussion Aye Nay

C. Superintendent’s Report Mr. Woods

1. Dr. Margaret Billings-Jones, Assistant Superintendent
2. Recognition of Visitors

D. Financial Reports Mr. Tenga

BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves the following financial reports:

D. General Fund

a. Treasurer’s Report
b. Revenue Report
c. Expenditure Report
2. Cafeteria Fund Treasurer’s Report
3. Capital Projects Fund Treasurer’s Report

Motion Second Discussion Aye Nay

E. Student Activity and Athletic Officials Accounts Mr. Tenga

BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves the student activities and athletic officials accounts:

1. Penn’s Grove School
2. Oxford Area High School
3. Athletic Officials Account

Motion Second Discussion Aye Nay

F. Payment of Bills Mr. Tenga

BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves payment of the following bills:

May 2022

1. General Fund $ 3,158,177.38
2. Cafeteria Fund $ 91,395.74
3. Capital Projects Fund $ 14,687.00
4. Payroll Distribution $ 1,801,862.22

Motion Second Discussion Aye Nay

3. REPORTS

A. Report of Intermediate Unit and Technical College High Mr. Robinson School Representative

BE IT RESOLVED, That the Oxford Area Board of School Directors hereby accepts the report from Mr. Robinson, Intermediate Unit and Technical College High School Representative.

Motion Second Discussion Aye Nay

B. Report of Chester County School Boards Legislative Mr. Kloss Council Representative.

BE IT RESOLVED, That the Oxford Area Board of School Directors hereby accepts the report from Mr. Kloss, Chester County School Boards Legislative Council Representative.

Motion Second Discussion Aye Nay

C. Report of Liaison with Oxford Parent-Teacher Organization Mr. Tighe

D. Report of Athletics & Student Activities Committee Mr. Patterson

E. Report of Facilities Committee Mr. Patterson

F. Report of Finance and Budget Committee Mr. Tenga

G. Report of Policy Committee Mrs. Harrison

H. Report of Board In-Service/Board Goals Mr. Tighe

I. Student Representative’s Report Victoria Milburn

J. Report of School Programs Mr. Woods

4. OLD BUSINESS

5. NEW BUSINESS

A. Recognition of persons who requested to be placed on the Mr. Tighe agenda.

B. Personnel Mr. Woods

1. Professional

Motion Second Discussion Aye Nay

2. Non-Professional

Motion Second Discussion Aye Nay

3. Volunteers

Motion Second Discussion Aye Nay

C. Consent Agenda Mr. Tighe

BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves the following consent agenda items:

1. Maintenance Contracts

a. Contract with Combat Elevator Inc. for monthly maintenance of hydraulic passenger elevators and wheelchair lifts throughout the district beginning July 1, 2022, through June 30, 2023, in the amount of $8964.00.

b. Contract with Filter Services, Inc. for HVAC filter change services beginning July 1, 2022, through June 30, 2023, in the amount of $39,263.49 for the 2022-2023 school year.

c. Contract renewal with Tozour Trane for a preventative maintenance agreement for the chillers at Jordan Bank and Nottingham Elementary Schools, beginning July 1, 2022, through June 30, 2025, in the amount of $8,264.00 for the 2022-2023 school year.

d. Contract with Tozour Trane for full labor agreement for the chillers at Penn’s Grove Middle School, beginning July 1, 2022, through June 30, 2025, in the amount of $30,900.00 for the 2022-2023 school year.

e. Contract with Tozour Trane for full labor agreement for the chillers at the High School beginning July 1, 2022, through June 30, 2025, in the amount of $92,532 for the 2022-2023 school year.

f. Contract with Carrier Commercial Service for preventative maintenance agreement for the chiller at Elk Ridge Elementary School, beginning July 1, 2022, through June 30, 2025, in the amount of $4,940.00 for the 2022-2023 school year.

g. Contract renewal with Bonfitto for maintenance to district boilers beginning July 1, 2022, through June 30, 2023, in the amount of $14,046.00.

h. Contract with Kistler O’Brien for inspection and maintenance services of fire extinguishers beginning July 1, 2022, through June 30, 2023, in the amount of $3,526.25.

i. Contract with Windview Athletic Fields for maintenance of eleven athletic fields throughout the district beginning March 2020 and ending December 2022 in the amount of $95,000 for the 2022 school year.

j. Contract with SAH Inc. for security and fire monitoring services throughout the district beginning July 1, 2022, through June 30, 2023 in the amount of $3,160.00.

k. Contract renewal with Siemens Industry, Inc. for fire and life safety equipment, district wide, beginning July 1, 2021, through June 6/30/2024 in the amount of $76,455.00 for the 2022-2023 school year.

l. Contract renewal with Siemens Industry, Inc. for Building Automation System district wide beginning July 1, 2021, through June 30, 2024 in the amount of $90,750.00 for the 2022-2023 school year.

m. Contract renewal with Frey Lutz for building automation systems and temperature controls for Hopewell Elementary School beginning July 1, 2020, through June 30, 2023, in the amount of $55,745.00 for the 2022-2023 school year.

n. Contract renewal with NRG Building Services for building automation systems and temperature controls for Penn’s Grove Middle School beginning July 1, 2021through June 30, 2024, in the amount of $15,395.00 for the 2022-2023 school year.

o. Contract with Kurita America Inc. for water treatment services throughout the district in the amount of $9,550.00 for the 2022-2023 school year.

p. Contract with Wayman Fire Protection, Inc. for testing and inspection of fire safety equipment at Hopewell Elementary School, Penn’s Grove Middle School and Oxford Area High School beginning July 1, 2022, through June 30, 2023, in the amount of $2,900.00.

q. Contract renewal with Premium Power Services, LLC for service and maintenance of generators throughout the district beginning July 1, 2021, through June 30, 2024, in the amount of $3,206.00 for the 2022-2023 school year.

r. Contract with Foley CAT for preventative maintenance and minor repairs on the District’s CAT equipment beginning July 1, 2021, through June 30, 2023, in the amount of $4,195.00 for the 2022-2023 school year.

s. Contract with Western Pest Services for pest control district wide beginning July 1, 2022, through June 30, 2023, in the amount of $7,410.00.

2. Annual Appointments

a. The appointment of Branch Banking and Trust Company (BB&T), Fulton Bank, PNC Bank, WSFS, First Resource Bank, Pennsylvania School District Liquid Asset Fund, Pennsylvania Local Government Trust and Huntingdon Valley Bank as depositories for the 2022-2023 school year.

3. Appointment of Auditor

a. Approval of the appointment of Barbacane, Thornton & Company LLP, for an Audit of the General Purpose Financial Statements of the Oxford Area School District for the year ending June 30, 2022, at the cost of $24,990.71 .

4. Student Participation Fees

High School Sports $75
Penn’s Grove Sports $75
High School Parking $50

5. Annual Appointments

a. School Physician
 Appointment of Children’s Hospital of Philadelphia Care Network as the school district’s physician for the 2022-2023 school year at a rate of $125 per hour.
b. School Dentist
 Appointment of Dr. Drew C. Eckman, DDS, as the school district’s dentist for the 2022-2023 school year at the rate of $65 per hour.

6. Settlement Agreements

a. Approval of the attached settlement agreement regarding
student ID# xxx-xxx-5445.
b. Approval of the attached settlement agreement regarding
student ID# xxx-xxx-2596.

7. Curriculum & Technology Material and Supplies

a. Approval to sell and/or repurpose all outdated curriculum and technology materials, supplies and equipment.

8.Chester County Intermediate Unite Marketplace

a.Approval of the contract with the Chester County Intermediate Unit for the provision of marketplace programs as per the attached.

9. Section 1302 Students

a.Students named on the attached list are considered residents of the school district for the 2021-2022 school year in accordance with section 1302 of the Public School Code.

10. Special Education Contracts

a.Contract between the Oxford Area School District and GeneralHealthcare Resources, LLC d/b/a GHR Education, for the 2022-2023 school year.

b.Contract between the Oxford Area School District and Dr. Lee AnnGrisolano for a student-specific (IEE) Independent Educational Evaluation.

c.Contract between the Oxford Area School District and White ClaySchool for student-specific tuition and program costs for the 2022-2023 school year.

d.Contract between the Oxford Area School District and Dr. WilliamMorgan for Independent Contractor Status for psychological evaluation services as needed through May 1, 2023.

e. Contract between the Oxford Area School District and PediatricServices of America, LLC. d/b/a AVEANNA Healthcare for student-specific professional services for the remainder of the 2021-2022 school year.

f. Contract between the Oxford Area School District and Epic HealthServices, LLC. d/b/a AVEANNA Healthcare for student-specific professional services for the 2022-2023 school year.

g.Contract between the Oxford Area School District and Valley ForgeEducational Services (The Vanguard School), for student specific Extended School Year (ESY) services for the summer of 2022.

h.Contract between the Oxford Area School District and Valley ForgeEducational Services (The Vanguard School), for student specific tuition for the 2022-2023 school year.

Motion Second Discussion Aye Nay

D.Comprehensive Plan Mr. Tighe

BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves the Comprehensive Plan, the school wide plans for Penn’s Grove and the Oxford Area High School and state required documents, including professional development and teacher induction.
Motion Second Discussion Aye Nay

E.Curriculum Review Mr. Tighe

BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves the MYVIEW English Language Arts (ELA) curriculum for grades K through five (5).

Motion Second Discussion Aye Nay

F.Final Budget Adoption Mr. Tighe

BE IT RESOLVED, That the Oxford Area Board of School Directors hereby adopts the 2022-2023 General Fund Budget in the amount of $79.835.615.00, as prepared on Form PDE 2028.

Motion Second Discussion Aye Nay

G.2022 Annual Tax Levy Mr. Tighe

BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves that the taxes are levied for school purposes for the school year beginning July 1, 2022 subject to the provisions of the Local Tax Collection Law as follows:

1. Real estate tax. Real estate tax of 34.6390 mills on the assessed value of all real estate property taxable for school purposes in the SchoolDistrict. (Levied under School Code §672.)
2. Interim real estate tax. Interim real estate tax of 34.6390 mills on the assessed value of taxable real property, as stated in interim real estate assessment notices, that constitutes construction of a building, an improvement to a building, or other improvements to real property, not otherwise exempt from taxation. The interim real estate tax is part of the real estate tax levy, and applies to the assessed value of taxable real property not included in the initial tax duplicate used in issuing initial real estate tax notices for the school year. Tax assessors are directed to inspect and assess all taxable real
property in the School District to which any improvement has been made,and to give notice of change in assessed value as required by law. The interim real estate tax applies for that proportionate part of the School District fiscal year remaining after the property was improved.(Levied under School Code §677.1.)
3. Utility realty used to generate electricity. The real estate tax and the interim real estate tax apply to all real property taxable for school purposes, including all property listed in the definition of “utility realty” under §8101-A(3) of the Public Utility Realty Tax Act, that was classified in such definition as “utility realty” prior to January 1, 2000, and that was removed from such definition effective January 1, 2000, because used in generating electricity. The tax applies to such property to the maximum extent permissible under the Pennsylvania Constitution and the Public Utility Realty Act.
4.Tax due date/delinquent status.
a.The real estate tax is due and payable July 1, 2022, and this will be the date of the tax notice issued to the owner for real state tax other than interim real estate tax. Unless installment payment has been elected under the Oxford Area School District Real Estate TaxInstallment Plan, the real estate tax is delinquent if not paid in full within four (4) months after the date of the tax notice issued to the owner – by October 31, 2022, for tax other than interim real estate tax.
b.The interim real estate tax is due and payable on the first day of the month after the month in which any improvement or addition to real property has been made. The interim real estate tax is delinquent if not paid in full within four (4) months after the date of the tax notice issued to the owner.
5. Discount and penalty. All taxpayers are entitled to a discount of two percent (2%) from the amount of the real estate tax or interim real estate tax by making payment of the entire tax amount within two (2)months after the date of the tax notice – by August 31, 2022, for tax other than interim real estate tax. Unless installment payment has been elected under the Oxford Area School District Real Estate TaxInstallment Plan, a taxpayer will be charged a penalty of ten percent(10%) of the tax, which penalty will be added to the tax, if the tax is not paid in full within four (4) months after the date of tax notice –by October 31, 2022, for other than interim real estate tax.
6. Severability. The provisions of the resolution are severable and if any section, clause, sentence, part or provision is determined to be illegal, invalid, or unconstitutional, such determination will not affect or impair any of the remaining sections, clauses, sentences, parts or provisions of this resolution. It is declared to be the intent of this School District that this resolution would have been adopted even if any such illegal, invalid or unconstitutional section, clause, sentence, part or provision had not been included in this resolution.
7. Continuation of other taxes. The Board has previously imposed other taxes that do not require an annual levy. Without modifying or amending such taxes in any manner, the Board ratifies continuation of the following previously imposed taxes that do not require an annual levy:
a.Real estate transfer tax. Real estate transfer tax of 1% (School District receives .5% and municipalities receive .5%. Levied under the Pennsylvania Real Estate Transfer Tax Act and the Local TaxEnabling Act, Act 511.)
b.Earned income and net profits tax. Earned income and net profits taxof between 1% and 1.5%, depending on the municipality in which the taxpayer resides. (School District receives .5% and municipalities receive between .5% and 1%. The .5% School District tax levied under the Local Tax Enabling Act, Act 511.)

Motion Second Discussion Aye Nay

H.Homestead and Farmstead Exclusions Mr. Tighe

BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves that homestead and farmstead exclusion real estate tax assessment reductions are authorized for the school year beginning July 1, 2022, under the provisions of the Homestead Property Exclusion Program (part of Act 50 of 1998) and the Taxpayer Relief Act (Act 1 of 2006), as follows:

1. Aggregate amount available for homestead and farmstead real estate tax reduction. The following amounts are available for homestead and farmstead real estate reduction for the school year beginning July 1, 2022:
a.Gambling tax refunds. The Pennsylvania Department of Education(PDE) has notified the School District that PDE will pay the School District during the school year pursuant to Act 1, 53 P.S.§6926.505(b), as property tax reduction allocation funded by gambling tax funds, the amount of $1,926,557.05.
b.Philadelphia tax credit reimbursement funds. PDE has notified theSchool District that PDE will pay to the School District during the school year pursuant to Act 1, 53 P.S. §6926.324(3), as reimbursement for Philadelphia tax credits claimed against the School District earned income tax by School District resident taxpayers, the amount of $53,350.94.
c.Aggregate amount available. Adding these amounts, the aggregate amount available during the school year for real estate tax reduction is $1,979,907.99.
2. Homestead/farmstead numbers. Pursuant to Act 50, 54 Pa. C.S.§8584(i), and Act 1, 53 P.S. §6926.341(g)(3), the County has provided the School District with a certified report listing approved homesteads and approved farmsteads as follows:
a.Homestead property number. The number of approved homesteads within the School district is 5534.
b.Farmstead property number. The number of approved farmsteads within the School District is 181.
c.Homestead/Farmstead combined number. Adding these numbers, the aggregate number of approved homesteads and approved farmsteads is 5715.
3. Real estate tax reduction calculation. The School Board has decided that the homestead exclusion amount and the farmstead exclusion amount shall equal. Dividing the paragraph 1(c) aggregate amount available during the school year for real estate tax reduction of$1,979,907.99 by the paragraph 2(c) aggregate number of approved homesteads and approved farmsteads of 5715 the maximum real estate tax reduction amount applicable to each approve homestead and to each farmstead is $346.42. Based on calculations provided by the school District Business Office from the best available information and carefully evaluated by the School Board, considering the
assessed value of approved homesteads and approved farmsteads having an assessed value below the preliminary calculation of the maximum real estate assessed value reduction amount to be established as the homestead exclusion and the farmstead exclusion amount an additional aggregate amount of $15,407.43 will be available during the school year for the real estate tax reduction applicable to approximately 5700 homesteads and farmsteads, resulting in an additional real estate tax reduction amount available for each homestead and farmstead of $2.74. Adding this additional amount to the preliminary calculation of the maximum real estate tax reduction amount of $346.42, the final maximum real estate tax reduction amount applicable to each approved homestead and to each approved farmstead is $349.16.
4. Homestead exclusion calculation. Dividing the paragraph 3 maximum real estate tax reduction amount of $349.16 by the School District real estate tax rate of 34.6390 mills, the maximum real estate assessed value reduction to be reflected on tax notices as a homestead exclusion for each approved homestead is $10,080.00 and the maximum real estate assessed value reduction to be reflected on tax notices as a farmstead exclusion for each approved farmstead is$10,080.00.
5. Homestead/farmstead exclusion authorization – July 1, 2022 tax bills. The tax notice issued to the owner of each approved homestead within the School District shall reflect a homestead exclusion real estate assessed value reduction equal to the lesser of: (a) the County-established assessed value of the homestead, or (b) the paragraph 4 maximum real estate assessed value reduction of $10,080.00. The tax notice issued to the owner of each approved farmstead within the School District shall reflect an additional farmstead exclusion real estate assessed value reduction equal to the lesser of: (a) the County-established value of the farmstead, or (b)the paragraph 4 maximum real estate assessed value reduction of$10,080.00.
For purposes of this resolution, “approved homestead” and “approved farmstead” shall mean homesteads and farmsteads listed in the report referred to in paragraph 2 above and received by the School District from the County Assessment Office on or before May 1 pursuant to Act 1, 53 P.S. §6926.341(g)(3), based on homestead/farmstead applications filed with the County Assessment Office on or before March 1. This paragraph 5 will apply to tax notices issued on the initial tax duplicate used in issuing initial real estate tax notices for the school year, which will be issued on or promptly after July 1, and will not apply to interim real estate tax bills.

Motion Second Discussion Aye Nay

I.Policy Readoption Mr. Woods

BE IT RESOLVED, That the Oxford Area Board of School Directors hereby approves the readoption of the following policies:

5000 Series
Policy # 5420 – Welfare: Smoking
Policy # 5430 – Welfare: Drug and Alcohol Policy
Policy # 5440 – Suicide Awareness
Policy # 5450 – Discipline/Punishment: Assault on an Employee
Policy # 5460 – Discipline/Punishment: Corporal Punishment
Policy # 5470 – Searches
Policy # 5475 – Facility Video Surveillance
Policy # 5480 – Weapons
Policy # 5490 – Bullying and Cyber Bullying

Motion__________________________Second___________________________
Discussion____________________________________ Aye_____ Nay_____

A copy of the policies listed is available in the Administration Building, 125 Bell Tower Lane, Oxford, PA, for examination and comment. The policies can be viewed on the website at www.oxfordasd.org. The public is encouraged to stop in and read these policies or visit our website.

J. Mr. Tighe will now suspend his role as president and request the appointment of President Pro Temp(s) in order to complete a board task.

K. Suspension of Roberts Rules Mr. Tighe BE IT RESOLVED, That the Oxford Area Board of School Directors hereby suspends Robert’s Rules of Order.
Motion__________________________Second___________________________
Discussion____________________________________ Aye_____ Nay_____

L. Secretary of the Board opens nominations for a President Pro Temp.
1. For President Pro Temp Mrs. Jennifer Kehs.
Motion__________________________Second___________________________
Discussion____________________________________ Aye_____ Nay_____

M .BE IT RESOLVED, That the Oxford Area Board of School Directors hereby appoints Mrs. Jennifer Kehs as President Pro Temp.
Motion__________________________Second___________________________
Discussion____________________________________ Aye_____ Nay_____

N. Mr. Woods states that the duty of the Board President is to sign thediploma of graduating seniors. (Mrs. Kehs to sign her child’s diploma.)

O. Resignation of Mrs. Kehs as President Pro Temp.

P. Secretary of the Board opens nominations for a President Pro Temp.
1.For President Pro Temp Mrs. Jennifer Harrison.
Motion__________________________Second___________________________
Discussion____________________________________ Aye_____ Nay_____

Q .BE IT RESOLVED, That the Oxford Area Board of School Directors herebyappoints Mrs. Jennifer Harrison as President Pro Temp.
Motion__________________________Second___________________________
Discussion____________________________________ Aye_____ Nay_____

R. Mr. Woods states that the duty of the Board President is to sign the diploma of graduating seniors. (Mrs. Harrison to sign her child’s diploma.)

S. Resignation of Mrs. Harrison as President Pro Temp.

T. Mr. Tighe resumes the chair of Board President.

6.CLOSING ITEMS

A.Correspondence Mr. Cooney
To:
From:
Topic:

B.Calendar Mr. Tighe

Tuesday, June 14, 2022, Facilities & Safety Committee, 6 p.m., Administration Building
Tuesday, June 14, 2022, Athletics & Student Activities Committee, 6:15 p.m., Administration Building
Tuesday, June 14, 2022, Policy Committee, 6:30 p.m., Administration Building
Tuesday, June 14, 2022, Work Session, 7 p.m., Administration Building
Tuesday, June 21, 2022, Regular Meeting, 7 p.m., Administration Building

C.Announcement of Executive Session Mr. Tighe

Date: May 10, 2022
Topic: Personnel

D.Follow-up to Community Questions/Concerns Mr. Cooney

E.Adjournment Mr. Tighe

On motion by seconded by , the regular meeting of the Oxford Area Board of School Directors adjourned
at p.m. by a unanimous vote.

All or a portion of this meeting may be video recorded for the purpose
of public broadcast.